Registration for Loudoun

Instructions

Register for Loudoun-

Please Note

To ensure a smooth registration process,please double check that you have enrolled in the appropriate location (LOUDOUN) and the correct grade level (JUNIOR, MIDDLE SCHOOL, or HIGH SCHOOL). See immediately below for directions regarding grade level. 

 

Register according to “current grade level”.

When registering with our camp software, you should register according to the grade your child(ren) are in now!  The software will automatically put you in the next grade level.  For example, if your child is currently in 5th grade, the software will assume your child is going into 6th grade next year and will ONLY provide you with Middle School Camp week options for this summer.

 

Friend Requests

During registration you will have the opportunity to request that your child(ren) be placed on a team with friends. Here’s what you should note before making a request:

 

  • No requests are guaranteed. We do our very best to accommodate everyone but there are several reasons we can’t including parents indicating the wrong grade during registration, overwhelming same group requests (we limit group sizes for effectiveness to 12-15), friend requested is not registered for camp, or friend requested may request not to be in same group. Rest assured most often things work out perfectly. We encourage parents to verify directly with other parents if requests are okay and what secondary plans can be made when there’s an overwhelming number of campers requesting the same team.

  • Friend requests must be made at least two weeks from the first day of your selected camp week. No exceptions.

 

Please be sure to read the FAQ’s for your child’s age group located on their respective pages.

Financial Information

No registration fee, activity fees, or hidden fees.

 

Junior Serve Camp Fee Schedule

  • Flash Sale Rates: $315 (March 2nd & 3rd) Must pay in full
  • Early Bird Rates: $325 (March 4th-10th)
  • Regular Rates: $335 (March 11th-June 8th)
  • Just In Time: $355 (Begins June 9th)

 

Middle School Serve Camp Fee Schedule

  • Flash Sale Rates: $385 (March 2nd & 3rd) Must pay in full
  • Early Bird Rates: $395 (March 4th-10th)
  • Regular Rates: $405 (March 11th-June 8th)
  • Just In Time: $425 (Begins June 9th)

 

High School Serve Camp Fee Schedule

  • Flash Sale Rates: $445 (March 2nd & 3rd) Must pay in full
  • Early Bird Rates: $455 (March 4th-10th)
  • Regular: $465 (March 11th-June 8th)
  • Just In Time: $485 (Begins June 9th)
 

Cancellation & Refund Policy

Serve Camp has a no refund policy. For a full description of our Cancellation, Refund, and Credit policies please see policies below.

 
Payment Plans

We offer several options for payment of camp fees to suit the needs of your family best.

 

Option 1 - Pay in Full

You will pay the full amount due at the time of registration.

 

Option 2 - Pay Your Way

Your deposit is due at the time of registration. The rest of your balance is due by July 5th.

 

Option 3 - Payment Plan

Your deposit is due at the time of registration. The rest of your payments will be equally divided until July 5th.

Serve Camp has a no refund policy. We encourage parents who are uneasy about registration for any reason to wait to register until they feel comfortable as we have a no refund policy for payments made to date. This includes but is not limited to schedule changes, family vacations, possible work relocation, Covid concerns, or any other reason, Please note, if state or other directives, including but not limited to facility use directives, require us to not host Serve Camp 2024 or limits our ability to offer camp in-person we unfortunately will be unable to refund any portion of camp fees paid to date.

Serve Camp has a Director Based Future Credit Policy: in the very unusual event circumstances make it impossible for your camper to participate in the camp week they are registered for, the Serve Camp Director, at their sole discretion, may credit a portion up to a full amount of camp fees paid to date to the next camp year but not beyond. We define an unusual event as death in immediate family, injury or sickness severely impairing ability to participate, and/or loss of employment or significant change in financial circumstances.

Please take the time to read over our camp health and safety policies. Note, you will find a more detailed health and safety policy when you log in to register for camp.  As indicated during registration, you MUST upload some medical information and forms to your camp dashboard before your camper(s) can participate in camp activities.

 

IMMUNIZATIONS

All campers are required to send in a copy of updated immunizations.

 

ACTION PLAN/HEALTH CARE PLAN FORMS

If your child has any allergies, asthma/respiratory conditions, or other significant medical conditions, we must have a copy of their Action Plans filled out and signed by their physician. We will accept a copy of action plans that you may have on file with your child’s school clinic, as long as it is dated within a year of the dates they will be attending camp. If you are not able to obtain a copy or need to update the form, please download the form provided within registration.

 
MEDICATIONS CONSENT FORMS

Medications will not be given without the proper consent forms. If your child has significant medical needs that require medication (routine prescription/nonprescription or emergency) you must have a Medication Consent Form filled out. If it is a prescription medication, the physician must fill out and sign the form clearly and concisely in its entirety. If it is a nonprescription/OTC medication, parent must fill out and sign the form. Note that nonprescription medication will only be administered according to label instructions unless other dosages are authorized by physician. These forms are available for download in the registration.

 

If your child is taking routine medication, it is recommended that it be given before and/or after camp day as long as it does not interfere with treatment and/or physician recommendations. This allows the child to participate fully in activities with minimal interruptions.

 

MEDICATION TRANSPORT/HANDLING

All prescription medications must be unexpired, in original container with proper pharmacy label containing the child’s name, medication, dosage, and instructions for administration. Campers may not transport ANY medication to or from camp. Parents are responsible to drop off and pick up of medication at designated location, DAILY. If child is authorized to Self-Carry, it must be indicated on the action plan/medication consent form and signed by the physician.  Child must stop by designated area to “check in” medication.

 

Special note for children with allergies requiring epinephrine auto-injectors: You must send in 2 unexpired, epinephrine auto-injectors in original box with pharmacy label. This is in case we need to administer a second dose while waiting for EMS to arrive. Be sure to send in other required medications (ie. Benadryl), clearly labeled with child’s name.

ILLNESS

Children who have fevers of 100.0 or higher, must be kept home until free of fever for 24 hours without the help of fever reducing medication. If child presents to a counselor or other staff member with any concerning symptoms or body temperature of 100.0 or higher, parents will be notified and a plan of care will be discussed.

 

For questions or concerns, please email the camp nurse at medical@serve.camp.

REGISTER FOR SERVE CAMP